Free Proforma Invoice Generator & Quotation Maker
Generate formal proforma invoices, trade price commitments, and export shipping estimates with live currency formatting, tax calculations, and printable A4 PDF export with no account required.
240 x 240 pixels @ 72 DPI,
Maximum size of 1MB.
PROFORMA INVOICE
Bill To:
How to Create a Professional Proforma Invoice
A proforma invoice serves as a preliminary bill of sale sent to prospective buyers before goods are dispatched or work commences. Create your export-ready proforma invoice in three quick steps:
Specify Parties & Terms
Enter exporter (seller) and importer (buyer) contact details, proforma number, issue date, and quotation expiry date.
Describe Goods & Pricing
Itemize goods, quantities, unit prices, and trade currency. Add estimated shipping, handling, and applicable taxes.
Download Proforma PDF
Export a clean, professional A4 PDF proforma document to send to your buyer, customs broker, or banking partner.
Proforma Invoice vs. Commercial Invoice: What is the Difference?
Understanding the boundary between a proforma invoice and a commercial invoice is critical for international trade, customs compliance, and accounting:
Proforma Invoice (Pre-Shipment Quote)
Issued before goods ship or services start. It is an agreed price commitment and good-faith estimate. It is not recorded in bookkeeping as accounts receivable and does not demand immediate payment.
Commercial Invoice (Final Tax Document)
Issued after shipment or fulfillment. It is the final legal bill used for taxation, official customs duty valuation, and accounts payable/receivable recording.
When Should You Issue a Proforma Invoice?
- International Shipping & Customs Clearance: Customs authorities require a proforma invoice to inspect declared commodity values and verify import duties before goods cross borders.
- Letter of Credit (L/C) & Banking: Buyers use proforma invoices to apply for foreign exchange financing and open irrevocable Letters of Credit with financial institutions.
- Pre-Payment & Advance Deposits: When requesting a 50% or full deposit before custom manufacturing or long-term service contracts.
- Formal Price Commitment: Assures the customer that prices, freight estimates, and delivery conditions will remain locked until the quote expiration date.
Frequently Asked Questions About Proforma Invoices
Is a proforma invoice legally binding?
A proforma invoice is a good-faith quotation and price agreement. While it outlines agreed-upon purchase terms, it only becomes a legally binding sales contract once both parties formally sign it or when an official purchase order is issued.
Can a proforma invoice be used for customs clearance?
Yes. In many international freight shipments (especially sample goods, pre-shipments, or cargo awaiting final assessment), customs brokers accept proforma invoices for preliminary declaration and import duty calculation.
Do I need to sign up or create an account to use this proforma generator?
No sign up or subscription is needed. You can create, calculate, and download unlimited proforma invoices in clean PDF format completely free.
Can I customize the currency on the proforma invoice?
Yes. Our generator supports all major international currencies (USD, EUR, GBP, CAD, AUD, PKR, INR, and more) so you can invoice overseas clients in their preferred denomination.